Contract Administration
Hedderman Stanley & Associates Ltd has extensive experience in developing
the Contract Strategy best suited to the particular
Project and the business climate pertaining to the
Project Schedule. Our contract development encompasses
Consultant, Main Contractor, Engineering Design
Contractor, Builder and Trade Contractor contracts.
In parallel with the Tendering Process, Hedderman Stanley & Associates Ltd can analyse and evaluate the contract compliance
requirements of the bidders.
Throughout the life of the Project, Hedderman Stanley & Associates Ltd
can provide any required contract administration with
action reports, where deemed necessary for the
successful completion of the Project.
Communications
“Get the clear, concise message out to the right people
at the right time with known and understood follow-up”
Hedderman Stanley & Associates Ltd have invested in “state-of-the-art”
communications in both our Dublin and Belfast offices.
Hedderman Stanley & Associates Ltd operates a transmittal system that is
integral with the Document Control process. The
transmittal system insures that a particular
communication is released to the correct designee with
noted action and recorded receipt.
Meetings are held to a pre-planned agenda and Project
Notes are taken for confirmation of content to be
released through Document Control.
Co-ordination
Hedderman Stanley, using the appropriate means of
communication to a particular situation, will co-ordinate
the activities of the principal stakeholders of the
Project. We will co-ordinate the timely flow of design
information between the design groups and the schedule
conforming release of construction documentation to the
site contractors.
Document Control
The importance of Document Control to the successful
completion of any project should not be underestimated.
Hedderman Stanley & Associates Ltd operates both a “paper trail” and
“softcopy trail” process. Our process can cover all
aspects of the Project through the stages of
development, design and construction.
Cost Control
Predictability, accuracy and timeliness in project
budget forecasting and tracking are a core function of
Hedderman Stanley & Associates Ltd business.
The ability to forecast and track budgets within the
agreed tolerance is fundamental to the cost control of a
project. From inception to close-out it is essential to
know exactly what costs are committed, what payments are
made, what payments are outstanding, the "yet to buy" and
allowances for variations. Hedderman Stanley & Associates Ltd’s
experienced methodology and technology have continuously
proved themselves to our satisfied clients.
Hedderman Stanley & Associates Ltd have demonstrated consistency in
forecasting and tracking the finance required and when
it is required on large industrial projects through the
meticulous attention to detail by our teams of multi
disciplined Project Managers, Project/Cost Engineers and
Quantity Surveyors.
Hedderman Stanley & Associates Ltd provides the Cost Control element of
Project Control through the resources of:
- Cost Management
- Quantity Surveying
Cost Management
The Hedderman Stanley & Associates Ltd Cost Management team consisting of Quantity Surveyor’s and Finance Administrators
who develop the Project
Management Cost Reports for each stage of the Project.
Hedderman Stanley & Associates Ltd employ a Progressive
"Close-Out" process
to the works enabling control and payment for work
completed only. Final Accounts are then not the
traditional nightmare of old.
Hedderman Stanley & Associates Ltd also employ the Work Release Approval
process whereby a Project Management and Contractor
approval loop is completed for all works including
variations before a priced work item is released to
construction. This eliminates the “After-the–Fact” cost
“surprises”.
Quantity Surveying
Refer to Our Services –
Quantity Surveying
Schedule Control
Where Project Scope completeness is relevant to the
accuracy of the Project Schedule so the schedule
accuracy is relevant to the integrity of the Project
Cost forecasting. All 3 elements of Project Control
Triangle are interlinked and none are less important
than the others.
It is important to develop a definitive single source
schedule as a reference point for all parties that
encompasses all the project activities of Planning,
Design, Purchasing/Contracts, Construction, Fit-Out and
Commissioning. On a complex project the timescales are
dynamic such that as work is completed, milestones
improved or missed, it is critical that information flow
is timely and seamless to allow the project team to
react accordingly in a proactive and positive manner.
Using the latest Primavera P3 and Microsoft Project scheduling tools,
Hedderman Stanley & Associates Ltd have the ability to create, develop
and revise comprehensive schedules featuring logic links
tailored to the complexity of a project.
Hedderman Stanley & Associates Ltd provides the Schedule Control
element of The Project Control Triangle through the
services of:
- Program Planning
- Program Maintenance
- Program Reporting
Program Planning
Hedderman Stanley & Associates Ltd utilise either MS Project or Primavera
P3 as programming tools dependent on the size and
complexity of the Works. Project Milestones are
identified and agreed with the Client enabling the
required sequencing of construction programming, the
durations and dependency of the necessary operations.
Ideally, the Project Milestones should be determined
prior to Tendering to enable contractual agreements.
Program Maintenance
Constant monitoring of the various programmed activities
performance must be maintained throughout the life of
the Project. This enables the required focus on the
Milestones attainment trends so that early actions can
be initiated to achieve targets. On certain types of
corrective action it can be advantageous to operate a
“taskforce” approach with a micro-program to achieve the
required result.
Program Reporting
Early and regular reporting of the Project Program
is essential for the Project wellbeing. The Hedderman
Stanley Project Manager understands the importance of
maintaining the Project Team’s awareness of the schedule
performance so that “surprises” are eliminated. |
